This position works as a contract coordinator for the Development Department. The Contract Coordinator works with Development and other corporate divisions, to support the efficient and timely processing of contracts, accounting/payments, compliance and development related procedures, including but not limited to vendor and contract set-up/processing; the set-up, tracking and monitoring of contracts spending; and coordination with vendors to document necessary insurance requirements. The role will work with project teams to facilitate account set up, billing queries and other administrative concerns throughout the pre-development and construction process.
ESSENTIAL FUNCTIONS:Assist Legal and Risk departments with contract set-up, compliance, and administration for the Development Department Resolve and respond to issues and discrepancies related to job and contract set-ups, invoice payments, etc.Obtain, review, and process vendor insurance documentationDraft and package contract documents and exhibits for processing of new contracts, change orders, etc.Manage reporting through accounting and payables software, as necessaryWork with Accounting and project teams to ensure proper job-cost accounting.Streamlining of payment processes and ensuring timely disbursements
NON-ESSENTIAL FUNCTIONS:Operate standard office equipmentAttend training sessions for job cost accounting and softwareBe responsive and flexible to new projects, Observe and implement best practices among different project teams
EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)Willingness to learn the basics of Real Estate, Legal, Accounting and related fields1-2 years of relevant experienceUnderstanding of basic legal and accounting principles preferred but not required.Real estate and/or construction contracting experience preferred, but not required.
KNOWLEDGE, SKILLS AND ABILITIESProficient in Microsoft Office Experience with Yardi and Nexus or related accounting software preferred, but not requiredInterpersonal skills to effectively communicate with third-party vendor inquiries
PERFORMANCE METRICSAccuracy in work product.Timeliness in completion of work product.