Department

Contracts Coordinator

Development
Posted: 04/29/2022
Full Time
Los Angeles, CA
This position works as a contract coordinator for the Development Department. The Contract Coordinator works with Development and other corporate divisions, to support the efficient and timely processing of contracts, accounting/payments, compliance and development related procedures, including but not limited to vendor and contract set-up/processing; the set-up, tracking and monitoring of contracts spending; and coordination with vendors to document necessary insurance requirements. The role will work with project teams to facilitate account set up, billing queries and other administrative concerns throughout the pre-development and construction process.
ESSENTIAL FUNCTIONS:
  • Assist Legal and Risk departments with contract set-up, compliance, and administration for the Development Department
  • Resolve and respond to issues and discrepancies related to job and contract set-ups, invoice payments, etc.
  • Obtain, review, and process vendor insurance documentation
  • Draft and package contract documents and exhibits for processing of new contracts, change orders, etc.
  • Manage reporting through accounting and payables software, as necessary
  • Work with Accounting and project teams to ensure proper job-cost accounting.
  • Streamlining of payment processes and ensuring timely disbursements
    • NON-ESSENTIAL FUNCTIONS:
  • Operate standard office equipment
  • Attend training sessions for job cost accounting and software
  • Be responsive and flexible to new projects,
  • Observe and implement best practices among different project teams
    • EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)
  • Willingness to learn the basics of Real Estate, Legal, Accounting and related fields
  • 1-2 years of relevant experience
  • Understanding of basic legal and accounting principles preferred but not required.
  • Real estate and/or construction contracting experience preferred, but not required.
    • KNOWLEDGE, SKILLS AND ABILITIES
  • Proficient in Microsoft Office
  • Experience with Yardi and Nexus or related accounting software preferred, but not required
  • Interpersonal skills to effectively communicate with third-party vendor inquiries
    • PERFORMANCE METRICS
  • Accuracy in work product.
  • Timeliness in completion of work product. 
    • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.