Executive Assistant - Legal

Legal - Corporate/Fund
Posted: 07/25/2019
Full Time
Phoenix, AZ
The Executive Assistant – Legal will report to the General Counsel – Public Funds and provide administrative support to the corporate and securities lawyers and paralegal located in the Company’s Phoenix, AZ office. 
  • Provide clerical and administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, and managing incoming and outgoing mail.   
  • Prepare and edit correspondence and communications; proofread and process edits in legal documents.
  • Coordinate Board of Directors and other meeting set-ups including video conference set-up, ordering food/beverages, preparation of agenda and/or other meeting materials for meetings. 
  • Set-up and maintain departmental and/or management files according to established criteria related to contracts, documents, correspondence, agreements, reports, etc.
  • Prepare and process expense reports.
  • Process legal department invoices and assist in management of other billing matters.
  • Act as backup for other executive assistants on an as-needed basis.
  • Requirements:
  • Bachelor’s degree and/or related experience 
  • 3+ years’ experience in a legal administrative and/or executive administrative role in a law-firm, in-house legal department or other corporate environment, or similar combination of education & experience 
  • Ability to effectively interact and communicate both internally and externally across all levels of the organization 
  • Ability to exercise discretion and judgment to maintain appropriate level of confidentiality
  • Ability to complete responsibilities and projects with minimal direction/supervision
  • Demonstration of appropriate judgment and decision making in resolving issues that arise
  • Active, contributing member in a team environment
  • Responsive to requests and demonstrate ownership in completing essential tasks and assignments
  • Strong organizational, analytical and problem-solving skills
  • Excellent written and verbal communication skills
  • Advanced experience with Microsoft Office suite 
  • Experience with Diligent Boards or similar corporate governance software a plus
  • AZ Notary Public appointment a plus
  • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.