Associate, Onboarding/Offboarding

Special Projects
Posted: 03/31/2021
Full Time
Phoenix, AZ
Facilitate all new acquisition on-boarding and asset off-boarding tasks and processes associated with asset procurement, and asset dispositions as it relates to corporate tasks. Incumbent will work closely with Investments, Property Management, Legal, Accounting, Development and IT departments. Collaborate with Property Management Operations on Business Systems management set-up as it relates to asset on-boarding and/or disposition. 
Essential Functions:
  • Coordinate corporate aspects of on-boarding for new acquisitions, management transition, development to operation transitions, and refinancing including but not limited to:
  • Entity breakdown, org chart design, systems set up, lease abstracting, collection of legal and insurance documentation, bank account setup, operational set up and updates;
  • Facilitate the integration of assets into accounting process including but not limited to staff training, system implementation, provide guidance of general process to property level accounting staff;
  • Detail review all transaction related data inputs in CIM softwares (Yardi, Salesforce, VTS, etc.), ensuring accuracy and consistency;
  • Being the liaison between legal, Accounting, Property Management, Development Management, Data Governance, and FP&A to ensure reporting structures are appropriate to fit in all needs and are consistent with the business needs and legal set up;  
  • Provide firm-wide communication of any key onboarding activities; 
  • Serve as the project manager to ensure all key onboarding activities are complete by each respective department or team members
  • Assist with agreement abstract of the property management fee, condo sales fee, and construction/development management fee.
  • Assist with the loan servicing team and fund accounting team for entity and structural set up for all debt investment acquisitions/dispositions
  • Assist with development of the onboarding/offboarding process and policy documents
  • Coordinate all corporate aspects of off-boarding for asset dispositions including but not limited to:
  • Coordinate with Legal and Tax department to dissolving entities, if applicable
  • Update property status and other property stats in CIM systems (Yardi, Salesforce, VTS, etc.)
  • Coordinate with other departments to ensure all final tasks, including but not limited to lease termination tenant move-out, deposit accounting, have been completed to offboard the assets, 
  • Assist with the collection of legal and insurance documentation to buyer
  • Provide firm-wide communication of any key offboarding activities
  • Being the central monitoring party for escrow holdback tracking and coordinate with other departments to assess if requirements are met or not to obtain escrow holdbacks for all newly acquisition/dispositions
  • Ensure all new acquisition and asset disposition paperwork is updated and completed in a timely manner.
  • Complete special projects, as needed.
  • Educational/Experience Requirements:
  • Bachelor’s degree and/or a minimum of 2 years' of experience in real estate accounting, real estate management, acquisition property due diligence or onboarding of acquisitions for a variety of portfolio types: commercial, residential, industrial and mixed use.
  • Experience with policies and procedures related to the property management operations and accounting operations
  • Detail oriented, ability to enter and review data consistently without errors
  • Highly organized, able to quickly access documents and multi-task in fast-paced environment
  • Ability to effectively present information to tenants, vendors, contractors and other employees of the organization.
  • Ability to read, analyze and interpret lease agreements, financial reports and/or legal documents.
  • Ability to respond to common inquiries or complaints from tenants, regulatory
  • Demonstrated proficiency in Microsoft Office applications including but not limited to Outlook, Excel, PowerPoint, Visio, Yardi, Nexus, AVID, and VTS.
  • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.