Responsible for ensuring that all data and information in the Company’s leasing activity database VTS is complete and accurate. Responsible for tracking and summarizing leasing KPI’s including leases executed, leased (%) and vacancy (%) summaries, lease retention rates, net absorption metrics, and more. Responsible for working with various departments to identify leasing application requirements, evaluate solutions and use project-management methodologies to design, implement, document, test and support the VTS platform and similar operating systems. To succeed in this role, you should have a technical and analytical way of thinking and be very resourceful in coming up with good solutions for difficult concepts and business needs for the leasing department.
ESSENTIAL FUNCTIONS:Responsible for tracking and summarizing leasing key performance indicators “KPI”.Preparing the monthly leases executed report, leased (%) and vacancy (%) summaries, lease retention rates, net absorption metrics, and any ad-hoc reports as needed. Responsible for ensuring that all data and information in the Company’s leasing activity database VTS is complete and accurate.Assist leasing team in reconciling VTS occupancy and vacancy by building to Yardi, including rentable building area “RBA”, spaces and rentable square footage “RSF”. Help leasing team manage availabilities in the Company’s VTS space database.Review leasing activity inputs to ensure that all deals are accurate so that net effective rent and net present value calculations are complete and accurate. Validate deals in ‘LOI’ and ‘Lease Executed’ stages as needed.Data clean-up and review. Monthly reviews of deals and following up with leasing team and brokers. Ping leasing team and brokers for updates.Help coordinate efforts between leasing team and brokers to input and maintain deals in an accurate and timely manner.Training Users of VTS and be a resource for deal input questions/issues in VTS. Provide LOI entry and LOI approval support.Act as a liaison between Leasing and Information Technology to identify and implement application systems supporting the Leasing department.Analyze and define requirements and recommend solutions for business applications to the stakeholders based on input from the users.Perform detailed end-to-end business process analysis and document core system processes and related applications.Serve as a “Super Admin” administrator for the VTS platform.Perform/monitor user access and permissions for VTS applications.Assist Information Technology and Data Governance in adding and removing commercial properties in VTS, as well as managing property information and meta-data and deal settings.Coordinate with Leasing, Information Technology, Data Governance, FP&A, and Lease Admin/Accounting to implements solutions for lease reporting and lease analytics and produce custom reports for senior management.Assist management projects, develop project plans, and monitor performance.Other Duties as directed.
EDUCATION/EXPERIENCE REQUIREMENTS: Bachelor’s Degree.Five or more years’ experience in CRE business systems and processes.Must be self-directed, analytical, motivated and logical in problem solving, we organized with attention to detail, follow through with assignments.Ability to perform analytical analysis of lease activity and understanding of related accounting and financial reporting considerations.Must have experience with commercial leases and lease analytics.Must have strong communication skills and able to communicate effectively.Demonstrated understanding of the lease negotiation process and lease administration functions of CRE (office, industrial, retail).Demonstrated knowledge of advanced Microsoft Excel functions and formulas.Experience with VTS, Yardi, CRM and comparable applications is a plus.Excellent high-level reporting and documentation skills.Demonstrated knowledge of lease reporting and analysis and possess strong analytical skills.