Property Manager (Commercial)

Property Management
Posted: 06/27/2019
Full Time
Austin, TX
Commercial Property Manager needed for a fantastic asset in beautiful Austin.  Join CIM Group for your next exciting and rewarding career opportunity!

The Commercial Property Manager oversees all aspects of a single property or portfolio of commercial or mixed-use properties. The primary objective is to achieve maximum return on investment by ensuring ownership and tenant satisfaction, increasing profitability and building value, as well as continuous enhancement of overall building operations.

CIM’s On-site Property Management department is responsible for the asset management and operational services in office, multi-family residential, retail, mixed-use and hotel product types. Our properties are predominately located in the urban regions in Southern California, Northern California, Texas, New York City, Washington D.C., Charlotte, and Chicago.

  • Oversee day-to-day operational management of buildings and grounds consistent with CIM policies and procedures, approved budgets, business plans and management direction.
  • Recommend property business plans and annual operating budgets.  Upon approval, these become the basis for day-to-day decision making and activities.
  • Manage tenant-focused relationship programs and processes that meet or exceed building occupant expectations.  Consistent with expense parameters, anticipate tenant needs, assure positive and prompt response to service requests and administer affairs at strategic and operating levels for the mutual benefit of the tenants and property NOI.
  • Assume on-site accountability for the engagement of third-party suppliers and contractors.  Negotiate service agreements, select contractors and suppliers, provide quality-control oversight, implement cost-containment initiatives, measure compliance to contractual standards and provide liaison as needed between tenants and third-party service providers.
  • Gather, analyze and report statistical and financial data required to provide accurate assessments of property performance and support decision-making.  Use business software to accurately record and format financial information for use by senior managers as well as for decision-making related to the performance of the job responsibilities of a Commercial Property Manager.
  • Administer tenant leases in compliance with lease provisions.  Determine escalation amounts.
  • Perform financial management and record keeping activities, such as:
  • Collecting rents and other receivables, invoicing tenants as   required.  Pursuing collections as necessary.
  • Manage payables, consistent with approved budgets, contractor/supplier performance, corporate accounting directive and expense containment initiatives.
  • Accurately report transactions using corporate accounting systems and methods in compliance with policies, procedures and timelines.   Maintain documentation locally for management or other review.
  • Lead risk management efforts to minimize exposure and losses.
  • Obtain certificates of insurance or waivers from contractors, suppliers and other third-parties and assure adherence to safety guidelines pertinent to property visitors, tenants and employees.
  • Direct employee participation in company workplace illness and injury prevention programs and assure adherence to accident avoidance initiatives.
  • Provide post-accident follow-up including reporting, investigation and liaison for insurance, legal and incident prevention purposes.
  • Function as liaison between assigned property (ies) and CIM asset managers, leasing representatives, development personnel and other internal parties with business-driven projects, opportunities, questions, etc. Support activities may include but are not limited to:
  • Assure space is in show-ready condition; provide input as leases are negotiated.
  • Participate in due diligence activities.
  • Gather and analyze financial and statistical data for decision making.
  • Supervisor on-site staff, including administrative support employee(s) and engineers.  Supervisory responsibilities may also extend to an assistant property manager.  Plan, organize and control employee-focused activities including but not limited to:
  • Assure compliance with all applicable employment laws.  Assure compliance with company policies and procedures and management directives.
  • Facilitate employee development and training opportunities that promote maximum productivity and safety and prepare staff for opportunities for increased contributions.
  • Provide regular performance feedback, intervening as required when employee job performance fails to measure to up standards.
  • EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)
  • Bachelor’s degree in business, real estate, or related field strongly preferred. Experience in lieu of degree will be considered
  • A minimum of two years of successful, professional property management experience in a commercial office environment.
  • A minimum of one year experience in a supervisory role.
  • Demonstrated practitioner’s knowledge and skills in: 
  • contract administration, lease administration, expense escalation practices, accounting and financial management and reporting, financial analysis, budgeting and expense management, business planning, risk management, tax assessments, tenant relations, construction and tenant finish activities, engineering and preventative maintenance, energy management, security, emergency procedures, garage and parking operations.
  • Ability to read, analyze and interpret complex and technical materials such as vendor contracts, lease abstracts, financial reports and/or legal documents.
  • Ability to effectively present information to top management, public groups and/or business owners, tenant groups.
  • Ability to respond effectively to the most sensitive inquiries or complaints in a timely manner.
  • Must be able to apply math skills in recommending budget figures, assessing budget-to-actual variances, computing rent reconciliations, completing base year calculations, evaluating contractor bids, administering compensation, completing management reports, etc.
  • Make sound property decisions from market-based projections using knowledge of commercial real estate markets and interpretation of current trends.
  • Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
  • Experience with Yardi or similar software.
  • Knowledge of Nexus payables preferred
  • Prior experience with maintenance or service ticketing system software such as Angus AnyWhere preferred
  • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.